At Longwood, curriculum development is a collaborative process that involves consultation with the department, the college, and Academic Affairs. Changes in courses and programs start at the department level, move through the college curriculum committee (with a stop at the General Educational Committee if applicable), and are reviewed by the Committee on Educational Policy (EPC). Following EPC approval, changes are presented to the Faculty Senate as information or for approval. Changes in academic policy related to curriculum go through a similar process. Adding or closing degree programs requires the additional approval of the Board of Visitors, the State Council of Higher Education for Virginia (SCHEV), and the Southern Association of Colleges and Schools Commission on College (SACSCOC). See the Curriculum Handbook and approval process matrices on the Resources page for an overview.
Other academic initiatives, such as changing the delivery method of the entire program, adding or closing an off-campus location, and entering into an agreement with another institution, may require substantive change notification or approval by SCHEV and/or SACSCOC.
The first step for adding, closing or significantly altering degree or certificate programs, as well as for initiatives involving off-campus locations and contractual agreements, is completion of the Academic Initiative Planning Checklist, found on the Curriculum Forms page. The checklist is an “early warning” system that ensures compliance with SACSCOC and SCHEV substantive change reporting policies. The SACSCOC and SCHEV liaisons will review your checklist and let you know how reporting requirements may affect the approval process and proposed implementation plan.
Initiating a new academic program is an exciting and labor intensive process. The Office of Accreditation and Compliance and SCHEV liaisons are here to offer support and ensure that faculty time and expertise are expended efficiently and effectively. If you have any questions, please contact Virginia Kinman at x2441 or firstname.lastname@example.org.
Use this blog to learn about the approval process for academic initiatives and curriculum development and access the appropriate forms. See the Faculty Senate website for EPC reports to the Senate and the EPC schedule and minutes. See the General Education website for minutes of meetings and the writing and speaking intensive policies.
NOTE: All forms were changed in Summer 2015. Please use the updated versions on the Forms page.
2015-16 Contact Information
- College Curriculum Committee chairs
- Cook-Cole College of Arts and Sciences – TBD
- College of Business and Economics – TBD
- College of Education and Human Services – TBD
- Graduate Curriculum Committee – Maria Timmerman (Mathematics and Computer Science)
- EPC chair – Shawn Smith (English and Modern Languages)
- General Education director- Derek Taylor (English and Modern Languages)
- Program Coordinators
- SACSCOC contact – Virginia Kinman (Assistant Vice President for Accreditation and Compliance)
- SCHEV graduate liaison – Kathy Charleston (Assistant Dean, College of Graduate and Professional Studies)
- SCHEV undergraduate liaison – Virginia Kinman (Assistant Vice President for Accreditation and Compliance)