Office of the Dean of Students
The Office of the Dean of Students (DOS) provides programs, services, and referrals that support student success and foster the development of citizen leaders. The DOS office assists all students and partners with them to provide them the opportunity to make their time at Longwood safe, productive, and balanced.
The DOS oversees the coordinated response to individual and campus concerns related to student services and campus life. Staff is available to answer questions, point students and families in the right direction to get the information they need, and serve as a single point of contact for students and their families in times of crisis or concern for a variety of issues (e.g., medical absences, family emergencies, etc.).
Jen Fraley, J.D., Dean of Students & Associate Vice President for Student Affairs
fraleyjl@longwood.edu, 434-395-2492, Brock Hall – Second Floor
DOS Team Reporting Landing Page
Impacts to Class Attendance
Absence Verification to Faculty/Staff: If a student’s illness, injury, significant family emergency (e.g., death in the family), court appearance, or military service impacts their ability to attend classes and/or complete academic work, students should notify and provide sufficient documentation that specifies the dates of the absences to the DOS, using the Dean of Students Team: Reporting Landing Page, linked here: https://cm.maxient.com/reporting.php?LongwoodUniv
If the medical diagnosis is a communicable disease or viral illness, students will fill out the Communicable Disease & Viral Illness Questionnaire via the reporting landing page to provide their medical documentation and the information needed to calculate any necessary isolation period. The University uses VDH & CDC guidelines for return-to-class dates for communicable diseases and viral illnesses unless a specific timeframe is outlined in the medical documentation. Typically, that means a 1-3 day absence period. An extension of absences may require additional medical documentation.
The DOS will provide notice, if the student requests through the reporting landing page, to faculty/staff to verify the legitimacy of absences, if appropriate, when provided with documentation that specifies the dates of the absences. Documentation must be provided in a timely matter (within one week, except under extreme circumstances) and prior to the end (last day of classes) of the affected courses for notifications to be sent to faculty/staff. The decision to excuse absences is up to individual faculty/staff members, not the DOS. Even with verified absences, the attendance policy still applies, and any absences (both excused and unexcused) will be counted towards the limit of allowed absences. Students are responsible for managing their absences appropriately to ensure they do not exceed allowable limits. The University’s policy on class attendance can be found in the Academic Course Catalogs: https://catalog.longwood.edu/. If students have specific concerns regarding attendance, they are encouraged to contact their faculty and the DOS.
Care Team
The Dean of Students convenes the Care Team (contact careteam@longwood.edu), a multidisciplinary group of academic and student affairs representatives who meet regularly to discuss and assist individual students with concerns. The Care Team serves as a single-point of entry for all student concerns and is then assigned to the appropriate office for follow-up. Please reach the Dean of Students during normal business hours at: DOS@longwood.edu, CareTeam@longwood.edu, 434-395-2492.
If there is an emergency outside of normal business hours, contact LUPD through dispatch at 911. Or for urgent but non-emergency concerns outside of normal business hours, contact LUPD at 434-395-2091. LUPD will then connect with the Professional Staff On-Call.
