Journal #3

October 11th, 2017

Since my last journal entry, I have been tasked with many interesting projects. I have been actively editing the Day of Giving (DOG) informational document by including Longwood approved font colors and graphics for staff and university use. I really enjoy working on this project with Longwood alum Katherine Bulifant, the Director of Annual Giving, because she has allowed me to be present when contacting the graphic designer, has trusted me to freely choose colors for the document font, according to the Longwood Branding Guide, and has allowed me to try my hand at creating Day of Giving graphics for specific educational departments. I have also, recently, been tasked with a project in which my supervisor assigned to me. She wants me to create birthday cards for Longwood University’s three giving societies which include the Rotunda Society, the 1839 Society and the Citizen Leader Society. Since being tasked with this assignment, I have contacted Donor Relations Directors from both the University of Mary Washington and the University of Virginia to see what they do for their giving society members on their birthdays. I was very impressed with the information I received from them. The Director of Donor Relations from the University of Virginia emailed me back almost immediately with kind regards and attachments of their most current birthday card and electronic greeting document that they send to giving society members. I am continuing to work on this project throughout the semester, but have already created two rough drafts for the Rotunda Society and the Citizen Leader Society. While my internship continues to be the highlight of my Fall semester, I have had a couple of dilemmas. Sadly, I have faced a few new challenges since working my internship. I fell ill not once but twice this semester, which caused me to miss a few days. Also, this past Monday afternoon, I experienced my first, immediate, family death. My Granddaddy’s dementia sped up more rapidly than my family had anticipated. This will naturally, also effect my hours this coming Friday. Throughout all of this, my supervisor has been very understanding and is confident that I will make up or even still exceed my intended hours. These experiences have taught me that even if life hits me all at once, I am still capable of working through the pain of sickness and losing a close family member with a smile on my face and a dedicated work ethic.

Journal #2

September 20th, 2017

Since the start of my internship, I have learned that things are not always as they appear. Before I started working within the Office of Institutional Advancement, I knew little about donor relations. Now, after being here for a month, I have obtained a firm grasp of what donor relations is and how it is practiced. I have completed several projects for donor relations staff including the editing of the Day of Giving Information Packet, the editing of the Longwood Magazine Donor Relation Project, the editing of the Longwood Virginia Beach Donor Luncheon PowerPoint and I selected the photos for the alumni reunions invitation for the classes of 1968, 1969 and 1970. I have also learned to take initiative. As a young adult, and senior in college, it is up to me and me alone to get the help I need once I obtain a career. I take this internship very seriously and I intend to soak up every bit of knowledge and life experience I can. Even though my internship is going even better than I had hoped, I have experienced a few challenges since the start of my internship. However, I have corrected my mistakes by making minor adjustments to my work ethic, such as utilizing Longwood’s printing services when I have a large number of documents to print (or cut) that require a high scale printer (or cutter), and familiarizing myself with the entire office staff in order to better direct my inquiries.

I must honestly say that I have thoroughly enjoyed my internship within the Office of Institutional Advancement so far. It has already equipped me with certain technological and communication skills that I will be able to use in the future. I am trained and certified to operate the Raiser’s Edge database system, along with the Raiser’s Edge NXT database system. The entire office uses a shared folder online and I have become a master at creating guest lists and invitation spreadsheets within specific staff’s files, to make the process more efficient.

Hello world!

August 28th, 2017

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Journal #1

August 28th, 2017

I have been selected as the Office of Institutional Advancement’s Program Assessment & Planning Intern. As the Program Assessment and Planning Intern I will be responsible for tasks such as assessing current programs and policies regarding donor relationships, sponsors and the Office of Development. I will do this while assisting the directors and staff with the planning and coordinating of events such as scholarship luncheons, donor receptions and other recognition events related to those who support Longwood University through financial and philanthropic means.  I will also be responsible for both collecting and interpreting data to create reports to plan and better enhance advancement initiatives, activities and events.  Along with this, I will be granted access to the Raiser’s Edge data retrieval donor information system in order to call or write Longwood University donors and thank them for their contributions to the school. In addition to these duties, I will also be tasked with promoting philanthropic culture campus-wide through the development of programs and projects.  I will create professional writing and edit professional documents for the Office of Institutional Advancement such as the Advancement Internship Program Handbook, proposal requests for new programs/events, and evaluation pieces for strategies used within the Advancement Office. Lastly, I will be available to assist my internship supervisor, Penny Pairet, with various projects and tasks within the Advancement Office.

I will use my writing skills, my knowledge of communication ethics, and my interpersonal communication skills multiple times throughout this internship. The only skill I feel that I am less confident with is the event planning portion of this position.  While I have experience in customer communication and professional writing, I have never planned an event before aside from a wedding shower, one 50th anniversary vacation and a handful of birthday celebrations.  In order to acquire these skills, I plan to speak with my supervisor about the strategies, steps and requirements behind planning a large scale, professional event.  I hope to gain from this internship the knowledge of how to successfully plan and execute an event.