Paperless Office

Best practices for becoming a paperless office

A Step Forward—OPS’ Goal of 85% Paperless

Posted by Judy Allen On November - 30 - 2011

The Office of Professional Services (OPS) implemented a OPS Teacher Preparation Blackboard course for teacher candidates at the beginning of the Fall 2011 semester.  The course serves as an electronic filing cabinet that may be accessed by teacher candidates, OPS, advisors, and faculty members.

The Office of Professional Services makes approximately 800 field and clinical placements each school year.  There are 4,000 to 6,000 paper copies of teacher candidates’ requirements and assessments turned into the office each year for these placements.  Teacher candidates were making numerous trips to bring these paper copies to OPS.

The OPS Teacher Preparation Blackboard course allows teacher candidates to complete and submit these 4,000 to 6,000 requirements and assessments electronically.

Benefits to Teacher Candidates:

  • The course saves the teacher candidates time as they no longer have to come to our office in order to submit their requirements and assessments.
  • Teacher candidates are able to access their requirements and assessments anytime for placement, jobs, etc.
  • Teacher candidates do not have to make paper copies to turn into the OPS.

Benefits to Office of Professional Services:

  • Substantial time savings has been captured with less office traffic and no manual filing.
  • Cost savings is due to decrease in filing supplies.
  • Space savings as all files are electronic.

Benefits to Advisors and Faculty Members:

  • They are able to view requirements and assessments of their teacher candidates.

The Office of Professional Services feels this step forward into the OPS’ Paperless efforts to be beneficial to teacher candidates, OPS, advisors, and faculty members.

One Response to “A Step Forward—OPS’ Goal of 85% Paperless”

  1. Dr. Nicholas Langlie says:

    I love, love, love NOT using paper, so kudos to you for endeavoring to move in this direction. . . Nick : )

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