Paperless Office

Best practices for becoming a paperless office

Good to Great

Posted by Judy Allen On September - 17 - 2011

The Office of Professional Services’ (OPS) goal is to be 85% paperless.  We are constantly making changes in order to move from “Good to Great.”  Here are a few of the things that we have implemented to help us move to this goal.

Most correspondence to our School Divisions, Teacher Candidates, Cooperating Teachers, and University Supervisors is sent electronically.

Applications, recommendations, assessments, checklists, and surveys are in Banner or on the OPS website and submitted electronically.

Handbooks, agendas, presentations, handouts, and dates of upcoming events are on the OPS website.

Teacher candidates submit all requirements and assessments in an OPS Teacher Preparation Blackboard Course.  This serves as an electronic filing cabinet.  The teacher candidates and OPS are able to view and print these documents.  A covenant agreement is completed in the Blackboard Course.  This saves the teacher candidates and OPS time in the delivery, handling, and filing of these documents.

A scanner was purchased for the purpose of scanning all documents that must be kept.  These documents are filed on a network drive.  This has saved filing space and costs.

OPS and the Associate Dean’s Office had five printers and a copier.  The offices now have a network printer/copier and one color printer.  This will save space and be a considerable cost savings.

If you would like more information, please feel free to contact us at OPS@longwood.edu.  If you have ideas that you feel would benefit our office, please share.

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