Vendor Training Sessions April 15 & 16

Next Monday and Tuesday, bepress, the vendor through whom we get the Digital Commons platform, will be on campus. If you have time, please feel free to drop by any of the sessions, all held in Greenwood Library room 209A.

We will be filming a couple of them, so if you cannot attend, you will still be able to access the information. The sessions on Tuesday are meant more for librarians, but interested faculty, staff and students are welcome as well.

Monday April 15th

10:00-11:00am  Introduction to Institutional Repositories, Open Access, and Digital Commons

A brief intro to open access as a movement, the history/development of institutional repositories, and the basic values/functionality of Digital Commons and SelectedWorks.  Time for questions included.  This session is appropriate for a more general audience, including library staff, faculty, deans, and others.

11:15-1:00pm Digital Commons Open House

Open session for faculty, administrators, student representatives, selected community members and staff. Library staff will introduce the repository and bepress, then bepress will discuss what is possible, such as the repository as a service: developing robust, relevant collections with campus partners. Covers types of collections, examples, and through individual stories highlights the collaborative, service-oriented nature of the work.  Time for questions and brainstorming included.  This session is appropriate for a more general audience, including library staff, faculty, deans, and others.

Tuesday April 16th

10:00-10:45am Liaison presentations and workshops

Introduction to Liaisons – what services can Digital Commons offer their departments?

  • Quick overview different types of collections
  • Examples of journals and conferences in Digital Commons
  • SelectedWorks
    • How to submit, upload, post, and collect to SelectedWorks
    • Retrieving reports

11:00am-12:30pm Workshop: Developing departmental plans and talking to faculty

  • Departmental plans
    • Types of content: Discuss content collection types from previous day, generate ideas as a group
    • Doing your pre-work: show environmental survey example, discuss components, share Grand Valley State’s liaison document
    • Discuss and develop plans to approach first adopter departments.
    • Talking to faculty
      • Develop a list of talking points and a 60 second elevator pitch
      • Addressing objections and misunderstandings

2:30-4:00pm Presentation: Copyright and Authors’ Rights

  • Terminology
  • Copyright basics
  • Publisher permission policies, CTAs, and SHERPA/RoMEO
  • Talking to faculty about copyright and authors’ rights

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Digital Commons is here!

Digital Commons @ Longwood is officially live! We’ve only uploaded a few yearbooks, but in the coming months we’ll be adding more from Archives and Special Collections as well as faculty publications. Feel free to check it out:

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What is the Digital Commons?

Preview of the Digital Commons homepage

The Digital Commons is Longwood University’s new Institutional Repository. Institutional Repositories (IRs) bring together all of a University’s research under one umbrella, with an aim to preserve and provide access to that research.

IRs are an excellent vehicle for working papers or copies of published articles and conference papers. Included in the scope are presentations, senior theses, and other works not published elsewhere.

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Letter from Dean Palmer

This spring, the Greenwood Library is launching DIGITAL COMMONS @ LONGWOOD UNIVERSITY, Longwood’s institutional repository, to serve our campus community.  Acting as a digital showcase, the repository promotes discovery, research, cross-disciplinary collaboration and instruction by collecting, preserving and providing access to scholarly work created at Longwood University.

What are the benefits of participating in the Digital Commons?

  • ACCESS to your scholarly work is expanded. The Digital Commons offers powerful dissemination that complements traditional publishing and expedites immediate access to your scholarly work.
  • YOU RETAIN all previously-held rights to your works. The Digital Commons accepts your copyright ownership and allows you to freely and legally link to your research output.
  • TENURE procedure is facilitated.  The Digital Commons satisfies requirements to publicly disseminate the results of grant generated research.
  • SEARCH FRIENDLY The Digital Commons’ open-access platform is optimized for visibility through Google and other search engines, making your work more frequently cited, more visible, and more likely to have greater impact. In a time when the average annual scholarly journal subscription costs $1,200, open-access is more important than ever.
  • LONGEVITY & POSTERITY The Digital Commons is archived and digitally preserved.

What are we asking you to do? Nothing! To get our program off the ground, we will be uploading a number of resources found through a campus-wide scan of accessible published material. An email will be sent to individuals that will include a list of available publications that could be uploaded to the repository.  At that time, you will be able to decide if you do not wish to allow us to include your work in the repository, or would like only selected works included.

Over time, we will work with you personally to best represent your body of work. Volunteers for this personalization step are welcome! If you have questions or concerns, please feel free to send those to our Special Collections and Digital Initiatives Librarian, Amanda Hartman, at

I look forward to building this important resource for the Longwood community with your input, and thank you for your consideration,


Suzy Szasz Palmer
Dean of the Greenwood Library

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This blogspace will be used to update you about the upcoming Digital Commons initiative. If you have questions or would like more information, please email Amanda Hartman at

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